Document Management System

Document Management System is a system that is used as an enterprise solution to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.

It keeps track of files and versions created by users. Features provided by the system helps organization to control activities related to documents like creating, reviewing, publishing and disposing them i.e. the life cycle of documents.

DMS is now serving global audience ranging from small, stand-alone system to large scale enterprise wide configuration.

The application enables version controls, document check-in / check-out, collaborative authoring and metadata management. It empowers enterprise leaders and business managers with easy document linking and keeps performance tabs through intelligent audit trails, document views and annotation making capabilities.

Applications of Document Management System

Application serves various needs of the organization and departments working under it.

  • Managing Receipts, Vouchers, Invoices, Bills and related documents of Accounts.
  • Managing compliances like Legal compliance, Six Sigma compliance, Corporate compliance, etc.
  • Managing documents of different projects.
  • Managing contracts, templates and their respective versions with vendors and companies.
  • Managing administration and HR policies, employee details and documents of an enterprise.

Advantages of Document Management System

  • Access right information at right time from anywhere for right decision making.
  • Prevent risk of data loss and easy files and records recovery.
  • Protect confidential information.
  • Save time for searching and retrieving information.